As Amended – 24.08.26
All officers of the Somerset Golf Captains will be or have been captain of a golf club affiliated to the Somerset Golf Union.
President
Job Purpose
- To provide continuity of leadership to the Somerset Golf Captains
- To be the figurehead of Somerset Golf Captains
Eligibility
- The president will, in normal circumstances, have served at least one year as president-elect; and have been drawn from members who have served as Captain of Captains
- The president-elect should be nominated by the incumbent president and have the broad support of the managing committee of Somerset Golf Captains
Key Duties
- Represent the Somerset Golf Captains in the best possible light to the membership and outside bodies
- Chair Annual General Meeting, Special General Meeting
- Ensure decisions are carried out
- Ensure an annual dinner is organised and appoint a Dinner Chairperson
- Liaise with officers on responses to letters and emails received by the Hon Secretary, Hon Treasurer and Hon Fixtures Secretary
- Provide support, advice and encouragement to other officers
- To represent Somerset Golf Captains at official functions when invited
- To give the president’s report at the Annual General Meeting.
- To maintain an overview of the Somerset Golf Captains and take appropriate measures to ensure its operational effectiveness as appropriate.
- Ex Officio of all committees and sub committees
President Elect
Job Purpose
- To deputise for the President
Eligibility
- The President Elect will have been a past Captain of Captains
Key Duties
- To support the President.
- Chair meetings of the committee and sub-committees
- Deputise in the absence of the president.
- Keep under consideration the workings of Somerset Golf Captains and bring forward suggestions to improve effectiveness as appropriate.
Captain
Job Purpose
- To lead the Somerset Golf Captains
- To be the face of the Somerset Golf Captains at all matches and events
Key duties
- Principal PR person for the Somerset Golf Captains
- Lead the teams at competitive and friendly matches
- To host all visiting counties in matches and be the host of the annual dinner.
- Custodian of the Somerset Golf Captains flag, which should be raised at all home matches
- By invitation, to represent Somerset Golf Captains at external dinners and events
- Keeper of a Somerset Golf Captains debit card
- Give a report to the Annual General Meeting, and deliver the principal speech to the annual dinner.
Captain Elect
Job Purpose
- Deputise for the captain as required
Key Duties
- Participate fully in the affairs of the Somerset Golf Captains at committee meetings
- Be available to assist sub-committees and Annual Dinner
- Carry out such duties as the Captain, President or committee may from time to time request
Honorary Fixtures Secretary
Job Purpose
- Arrange matches with other counties on a home and away basis
- Arrange venues for 4 and 6 Counties when we are hosting
Eligibility
- With experience of the Somerset Golf Captains fixture list
Key Duties
- Organise Somerset home matches and arrangements for the day: light lunch, 18 holes of golf with 2 course dinner to complete the day
- Communicate with Captain, Match Manager, visiting team officials and host club managers to ensure the smooth organisation of each event
Honorary Secretary
Eligibility
- Should have appropriate administration experience
Job Purpose
- To manage information and communicate effectively both internally and externally
Key Duties
- Organise, attend, record and maintain minutes of all committee meetings
- Reply to all communications to Somerset Golf Captains
- Keep members updated with regular communications eg newsletters and emails
- Support Match Managers in their role
- Liaise with Website Manager to write and post-Match Reports
- Organise and notify all members of the Invitation Day, spring and autumn meetings, and the Annual General Meeting
- Inform the Captain of all invitations to any event where the captain is a guest
- Liaise with person responsible for sales of Somerset Golf Captains sweaters, shirts, hats and windproof jackets, ties and bow ties
- Obtain information for the President of newcomers present at Annual Dinner
- Keep & maintain trophies and arrange engraving as required
- Give report at Annual General Meeting
Website Administrator
Eligibility
- Should have appropriate IT experience
Job Purpose
- To manage website allowing effective communication internally and externally
Key Duties
- The website should be updated, when necessary, with news, minutes, team selections, results, match reports and photographs
- Maintain and keep full details of all members
- Arrange and inform members of the initial selection for matches
- Update the Match Manager on team selection before each match
Honorary Treasurer
Eligibility
- Experience of, or possess an understanding of, general accounting
Job purpose
- Oversee finances and ensure the financial security and probity of the Somerset Golf Captains affairs
Key Duties
- Record expenditures
- Report state of accounts to committee
- Prepare accounts for Annual General Meeting
- Pay invoices for which Somerset Golf Captains are liable
- Assist Match Managers by collecting and confirming match fees have been paid
- Collect payment for Annual Dinner
- Reconcile and report annual dinner finances
- Collect income from clothes sales and new members
- To be the prime interface to recruit new Somerset Golf Captains members by contacting each golf club in Somerset to welcome their new captains and provide information regarding Somerset Golf Captains; send out invoice and tie (according to the traditions of the club)
Dinner Chairperson
Job Purpose
- To plan the Annual Dinner
- Manage and lead a dinner committee to assist in the arrangements
Key Duties
- Arrange venue, costs, menu, table layout, Speaker and Master of Ceremonies
- Ensure invites sent to reciprocal guests
- Arrange timings for the event
- Keep the committee up to date with anticipated attendance numbers, etc
- Pay all monies to the Honorary Treasurer and maintain accounts for same